One of the most common ways in which companies throughout history have managed to stay on top of their goals and objectives is done through what is infamously known as the "Status Update Meetings." These types of meetings have come to be a staple in the meeting realm, which you have or will stumble upon. The definition of which is in fact in the title, these meetings tend to inspect the progress of one's professional goals and objectives.
Here are five reasons why status update meeting are important and how to make sure you are conducting them correctly:
1- Keeps everyone aligned:
Simply put, within every status update meeting, there are different members that are each (whether separately or in a group) responsible to lead certain tasks in order to ensure that the goals set out are met. Coordinating a clear structure for these meetings is essential. That is why establishing an agenda with topics to be discussed is crucial as to extract the needed information from the meeting participants. By doing so, each member are oriented and updated on the advancements of each topic.
2- Ensures that tasks are being met:
Having a status updates can be the factor in determining whether or not meeting members are actually making progress on what is expected of them. It gives more room for each member to voice their updates on the tasks done and identify their concerns. This can ultimately help in hedging any delays in reaching one's objectives.
3- Enables more familiarization with meeting members:
Being able to meet up on a constant basis, whether virtually or in person, can be a great way to acquaint oneself with the rest of their meeting members. Being familiar with who one is working with is an important step in creating synergy within a team and ultimately achieve one's goals. Meeting members can therefore work with a stronger relationship and produce a coherent flow of progress.
4- Breakdown projects and tasks into checkpoints:
Status update meetings can be essential checkpoints within one's career progressions. These meetings enable meeting leaders to revise and amend any work that needs to be done. This can also ensure that meeting members in order to ensure that they are heading in the right direction. Managers can also use these meetings as effective ways to transfer their feedback on one's development which helps avoid any confusion or reduce any unwanted delays in output.
5- Increase team engagement:
Don't be afraid to turn these status update meetings into a constructive point of communication for you and your team. With these interactions, you can allow room for team members to voice their opinions on the topics at hand. Sharing and engaging can lead to a clearer understanding of what each persons role is as well as other perspectives on subjects being discussed.
How adam.ai can help you manage your status update:
In order to maintain your status update meetings, there needs to be a coherent passage of information between you and the other meeting members. Having a platform that combines your needs is essential at this point in time. That is why adam.ai thrives on providing you and your team members with enticing features that promote better efficiency within these meetings.
For instance, before each meeting users can better prepare with the easy-to-use agenda setting tool. You can set your agenda and freely share it with other correspondents so that they themselves can suggest topics they need to discuss during your meetings. The agenda item tool can serve as a reminder to ensure that these meetings do not go off topic and waste time.
In order to ensure that there are clear action points to follow up on during your next meetings, adam.ai allows you to set action items during your meetings for each meeting member to see. Reminders are also sent to increase accountability and ensure tasks are being met. After the meeting, members can check off their action items as well accordingly for their managers and counterparts to see. You and your team can even benefit from receiving overview emails and notifications to help refresh you on the contents of your meeting.
Having these checkpoints can help ensure that managers, clients, and team members alike are aligned and meeting their deadlines. Constant interaction also enables meeting members to get a chance to converse and voice their concerns on their responsibilities. However; if these meetings are conducted incorrectly, as in without a clear direction, they can end up negatively affecting you and your teammates progress. That is why it is important to schedule these meetings only when necessary. Try managing your status update meetings with adam.ai.