Project Management Unveiled: What Every Successful Manager Should Know

October 26, 2022

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What are the different project management types?

There are various methodologies used in project management to go through the five stages of a project.

A project manager may implement different techniques to complete a project depending on the industry, project's goals, and client's requirements.


1. Waterfall

The waterfall method is a linear approach that starts with listing all the customer's requirements before formulating a plan to fulfill the project's objectives.

It's named as waterfall because the project moves in a steady forward direction where every phase falls into the next. This approach is common in software engineering, IT, and construction projects.


2. Agile

The agile method is an iterative project management approach that involves dividing a project into smaller, manageable tasks, where the team works in sprints, which are short periods of time usually from two to four weeks.

This approach entails constant collaboration with the team and client to track progress and update altered requirements. It's most common in software development projects but can also be used in marketing projects.


3. Scrum

The scrum approach is a shorter version of the sprint methodology and relates to the agile framework.

It's ideal for smaller teams with less than 10 people working on tasks for a shorter interval of two weeks compared to sprints.

The team meets daily on what's known as daily scrum meetings hosted by a scrum master. These standup meetings are short where each team member mentions what they accomplished yesterday and what they'll work on today.


4. Lean

The lean methodology is one of the agile project management frameworks that's aimed at enhancing the team's productivity and efficiency by reducing waste and increasing customer value in each of the five project phases.

This approach helps in cutting back downtime and facilitating collaboration between team members by usually working on one project at a time.


5. Kanban

The Kanban project management approach allows project managers to view the whole project using visual aids like Kanban boards and cards.

A project's project is presented visually to all team members, especially for agile teams who benefit from Kanban tools to display user stories and plan their workflow. This visual approach helps project managers and teams organize their workflow and focus better on their tasks.


6. Six Sigma

This method is concerned with implementing quality control on a project using data and statistical analysis to avoid mistakes and increase value.

It's aimed at identifying a project's weaknesses that cost time, effort, and money and finding ways to maximize efficiency and productivity.


7. Critical chain

Critical chain project management or CCPM is aimed at focusing on the crucial resources your team needs to complete a project.

This method aims at finishing project dependencies first, which are tasks that depend on the completion of other tasks in the project.

In this approach, resource buffers, like extra staff or tools, are added to the project's timeline, which guarantees your team won't run out of resources in the project. If these buffers are not used, this is considered a measure of the project's success.


8. Critical path

The critical path method is similar to CCPM but it's mainly concerned with prioritizing a series of tasks that are crucial to project completion.

This approach helps keep your team on an efficient timeline, and the project's success is measured by whether these critical tasks are completed within the set deadline.


Now that we've established the most common methodologies in project management, let's find out about the necessary skills every project manager should have.


What are project management skills?

Project management skills are a unique set of characteristics that every successful project manager must have.

You'll need to possess a combination of technical and interpersonal skills that enable you to plan the project, create a reasonable timeline, complete each project phase, allocate resources, set a budget, collaborate with the client, resolve issues, and finally deliver the project.

Let's take a look at the top skills you should develop as a project manager.


1. Planning

Planning a project is one of the cornerstones of project management. It's no wonder it's the first phase in a project because it's a crucial skill that you need to set the tone for the entire process.

You'll have to make tons of estimates from setting deadlines to allocating resources, which makes forecasting an integrated skill with project planning.

A project plan is how you gather all the elements needed in the project like success metrics, budget, deliverables, milestones, timelines, and communication channels with your team and stakeholders.

Your planning skills also involve (a) setting the project scope to identify goals, potential challenges, and resources, (b) writing a project brief to list the project's objectives, (c) creating a roadmap for your team to know what's expected of them at which time, and (d) conducting a project kick-off meeting along with planning for other meetings throughout the project.


💡 can integrate with your favorite project management software apps like Jira, Asana, and Trello to have access to your dashboard while meeting with your team. 

You can also assign action items and share them on your favorite platform.


adamai - Actions - My Actions

Screenshot from Action items


In the "Files" tile, upload important documents from statistical reports to Gantt charts to share with your team and stakeholders.


Meeting Room - Attachments comments

Screenshot from Attachments


2. Task management

Assigning tasks and action items is a recurring role that you'll be doing throughout the project. Having task management skills is about knowing how to best manage your team's time on each task.

An experienced project manager knows when to check in with each team member to follow up on their assignments and help them prioritize tasks according to their level of severity.


Bonus. Check out how to improve team accountability and follow-up on from this video.


💡In the "Actions" tile, assign tasks to each team member, set a deadline for each task, and choose the level of severity for the assignee to know which tasks to work on first.


Meeting Room - actions

Screenshot from Assigning action items to team members


3. Risk management

Managing risks is another pillar in project management. As a project manager, you'll have to foresee potential risks from lack of resources to delayed approvals and alterations in the client's requirements.

These risks could set you back for months if you didn't consider them in the planning stages, which is why risk management is crucial in ensuring your team get to the finish line.


💡Did you know there's a whole tile for risks on You can simply add, edit, or delete a risk, reopen an old one, add mitigation to each risk, watchers, and supporting or relevant files, and discuss each risk in the comment boxes right there on the "Risks" tile.


4. Cost management

Many projects are delayed or even come to a halt due to poor cost management skills. Setting a budget is one of the major aspects of any project.

You'll have to be fully aware of your company's financial limitations and work with what you have to deliver the project with the best quality possible.

The trick is to set the budget in the initiation phase because your timeline depends on it. Cost management skills don't just involve defining the project's budget; you'll need to check up on expenses frequently throughout the project to ensure you're not hemorrhaging money.

It's good practice to compare your estimated budget number with the project's actual costs after completion to develop your cost management skills in future projects.


5. Collaboration and teamwork

As a project manager, you may be involved in multiple projects with different teams and clients. You'll need to hone your collaboration skills to get things done as efficiently as possible.

Remember, not all information can be found on Kanban boards and Gantt charts; you'll have to coordinate with your team members directly to understand their needs and resolve issues head-on.

It's also your job to get the team members engaged during meetings and give them credit when it's due. Having brainstorming sessions can make them feel valued and heard and motivates them to do their best.

Don't forget to have one-on-one meetings with each team member to follow up on their individual progress, provide and receive feedback, and allow them to voice their concerns.

Bonus. Need help with one-on-one meeting questions? Check out this article for inspiration!


6. Problem-solving

Your approach to resolving issues is key to becoming a successful project manager. It's not always about finding the correct answer but how you look at problems from every possible angle before landing on the best solution possible.

To develop your problem-solving skills, you need to view matters logically. This entails analyzing data presented to you by your team using your insights on the project and coming up with a solution based on this information.

While some people lean on their gut feeling, solving issues needs a more methodical approach. You should always review your decisions and solutions to arising problems to make sure you've based them on facts not emotions.


6. Organization and time-management

A great project manager knows how to manage not only the team's time but also their own. Organizing your tasks is a skill that you will practice daily, and as you become better at it, you'll easily keep up with your current and upcoming tasks.

It all comes down to prioritizing your tasks and focusing on each one until you're finished with your list.

Since you'll be typically using a myriad of tools to track different projects, it's best to have one platform that integrates with these different apps to keep things organized.


💡Use, the ONLY all-in-one meeting management platform that allows you to run your projects seamlessly in one place while integrating with your existing workflow.

✅ Schedule your meetings and invite attendees on a shareable calendar via Google Calendar or Office 365.

✅ Host meetings with your team and stakeholders right on built-in video conferencing, or by integrating with the most popular communication tools like ZoomGoogle Meet, and Microsoft Teams.

✅ Upload your meeting agenda, time your agenda items using the meeting timer, and take notes in private or public to manage your entire meeting.
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